1. Convention Badges:
All developers who wish to take part at Indie Boardwalk must have a Indie Exhibitor badge to AnimeNEXT! Two Indie Exhibitor badges are included with the purchase price of booth. If/When you purchase your booth you will have the option to purchase up to an additional TWO Indie Exhibitor badges at a special Indie price. We highly recommend you purchase at this special rate. Any questions regarding this could be sent to IndieBoardwalk@animenext.org or firstname.lastname@example.org
2. Check in:
The person who purchased a booth at Indie Boardwalk, i.e. you filled out the form in your name, must ‘Check In’ at the Indie Boardwalk staff table no later than 12pm on Friday.
– Any tables that have not been checked in by 12pm on Friday will be forfeited and become available for purchase. YOU WILL NOT RECEIVE A REFUND FOR YOUR FORFEITED TABLE
3. Indie Exhibitor Badges:
All developers and their staff must receive and wear a Indie Exhibitor Badge. We ask that you please make your best effort to notify us of your badge needs DURING the registration process, or BEFORE the convention. An Indie Exhibitor badge allows entrance to the Video Gaming Hall during set up and closing times. Anyone found sitting at an Indie Boardwalk booth without a Indie Exhibitor badge will be asked to leave–squatters will not be tolerated.
4. Table Limits:
Booths are sized at 10’x10′ and include with ONE six (6) foot table, four (4) chairs, and one (1) outlet for electricity.
5. Double Booking:
Only ONE person per Developer group may submit a Letter of Intent to register for an Indie Boardwalk booth.
6. Age Requirement:
You must be 18 years of age at the time of check in at Indie Boardwalk to purchase a booth.
7. Display Materials:
All displays must be sturdy and secure. There is a height limit of 10 ft off the floor for displays. For displays on top of a table, the total height including the table cannot exceed 10 ft. All booth set-ups/displays must be sturdy and only occupy your own 10’x10′ booth space. Free standing displays are allowed to be set up in front or to the side of a table within your allotted area. Displays are to presented in a way that they does not interfere with the other developers around you. If a display falls down, or is deemed by Con staff to be unsafe, you will be asked to take it down.
It is understood that sound for games are important, but overly loud music, videos, etc. will not be tolerated in the Video Gaming Hall. If the amount of sound coming from a booth is found to be disruptive as determined by the Video Gaming Hall staff, the developer will be asked to lower the volume. Further noise violations can result in the developer being removed from the Video Gaming Hall.
9. Selling games and other items:
The selling your game and other merchandise to promote your game is allowed and must be directly related to the developer’s company and/or game(s) showcased. Rules and regulations of merchandise sales are the same as the Artist Alley. Please refer to AnimeNEXT’s Arist Alley Rules page for the complete rules on selling at your booth.
This is a list of what merchandise allowed and what is not allowed to be sold. If you do not see something on the list, email IndieBoardwalk@animenext.org or email@example.com and we will make a ruling on it.
ALLOWED (but not limited to) Merchandise examples:
Cosplay & Cosplay Accessories
FDA Compliant Bath and Body products, including but not limited to lotions, soaps, body oils, and perfumes.
Foam Cosplay Props that meet the Convention Weapons Policy
Booths: Before you purchase your booth you must be absolutely certain you will be able to attend or be okay with losing the money. Booth transfers to other developers may occur but will be decided on a case by case basis.
Badges: Badges under certain circumstances can be refunded, transferred or deferred to the 2019 convention. For info regarding badges please email firstname.lastname@example.org.
In extreme cases you may be eligible for a refund. Your refund will be in the form a physical check that will be mailed out after the convention no matter when it was approved.
12. Repercussions for breaking any of the above Rules:
1st offence–Warning in Writing: You will be given conditions and a time frame with which you must comply. This may be, but is not limited to removing all offending material from sight and never displaying it again, etc.
2nd offence–Eviction from AnimeNEXT: If you have already been given a written warning and you have not complied in the time frame given, such as put the offending material back on display or broke another rule, you may be evicted from AnimeNEXT without refund.
3rd and Final Offence–If you are found trying to or have convinced another developer (whether knowing or unknowing) to help you promote/sell your game that you can no longer even set up, due to having already been evicted from your own table, you will henceforth be banned from AnimeNEXT Developers found promoting/selling the removed game will get a warning and/or could also be evicted and banned.
Repeat Offenders: If you have been evicted from AnimeNEXT once, you will have a chance to redeem yourself the next year. If you end up being evicted a second time, you will be banned permanently. Evictions do not have to happen in consecutive years, any and all evictions count towards your two chances.
Though the AnimeNEXT staff retain the right to make instantaneous changes to rules and policies, every effort will be made to extend developers the courtesy to make announcements of any changes.
As a reminder the AnimeNEXT staff will consistently monitor and patrol the area for policy and rules violations. Any and all observed and reported violations will be acted upon. A single violation of the convention’s rules and policies can potentially result in the developer being removed from the convention at the discretion of the convention staff. If an individual is removed, they forfeit all fees and will receive no refund for their booth or membership. Additionally, for the safety of the convention staff, conversations between yourself and staff may be recorded.