Artist Alley FAQ

How do I register an Artist Alley table?

Registering a table in the Artist Alley is a two step process all done online.

1. Step One: Register for the Artist Alley by filling out the Letter of Intent. The Letter of Intent (LoI) is an Online Form which is only available for a Limited time. The Link to the LoI will appear on the front page of the website when it becomes available, the date is announced about a month prior to the LoI becoming available. Letters of Intent that are submitted early will NOT be accepted.
Tables for the Artist Alley are sold based on a lottery system. This method is also used for the waitlist once all tables are reserved.

2. Step Two: Final Application and Paying for your Table. If you get a table, you will receive an e-mail notice that includes a link and password to the EventBrite Payment & Application page. You will be given Five Business Days in which to Fill out and Pay for your table. Should you not make your payment within the deadline, you will forfeit your space and be moved to the end of the Reserve List.
Once the Artist Alley is Full, a mass e-mail is sent out to the remaining artists on the Reserve List. Should any space open up, artists on the Reserve List are notified and given 24 hours to accept or decline the space.

How does the Lottery System Work?

In the Letter of Intent you will be asked for some basic information as well a link to an online gallery (etsy, deviantART, etc.). This will help me to check for copyright issues as well as see the variety coming into the alley. A minimum of 10 images in the gallery is required. Theses images must showcase examples of what you intend to sell at con.

To be specific:
– If you are a 2d / print / commission artist you must have a variety of images that show original and/or original art.
– If you are a 3d / crafter / fiber artist you must show a variety of items or styles that are original and/or fan art.
– If your pieces are modifications of already existing items you must show multiple types of (using different base items) items or in a variety of different styles.
– Photos of previous artist alley setups are acceptable
– Sketches/rough drafts are acceptable but cannot be the majority of images available in the gallery.

Additional information on the Lottery Pool:
– Each artist who applies will have one entry into the lottery pool. Any duplicates will be consolidated into one single entry.
– Any artist found to be applying under multiple names will be immediately removed from the lottery pool.
– Artists who submit entries without a gallery, a gallery with insufficient entries or have major issues with their submitted images (as in they are of items prohibited by the Artist Alley rules) will not be entered into the lottery pool.

How do I Check In to the Artist Alley and what happens if I don’t?

Artist Alley check in is fast and easy, and required for all Artists before they can set up their tables.
On Thursday proceed to the special Artist Alley line at registration where you can pick up both your Artist Convention Badge and check into Artist Alley. Then proceed to the Artist Alley and staff will help you locate your table and show you where the load in area is.

On Friday proceed to registration and pick up your Convention Badge. Then proceed to the Artist Alley Staff table, located in the Back of the Artist Alley. Show your Convention Badge to the AA staff and they will check off your name and help you find your table and show you where the load in area is.

If you DO NOT Check In by the specified time On Friday, you forfeit your table and it WILL be SOLD to another Artist. You will NOT get a Refund. If you have gone to your table and set up without checking in, you will be asked to leave so the new renters can take possession of the table.

How old do I have to be to register for an Artist Alley table?

You must be 18 years old by the check in date for Artist Alley–either Thursday or Friday of the convention.

How many tables can I register?

only One full six (6) foot table or three (3) foot half per Artist or Studio or Group.

Can I get space in Both the Artist Alley and Dealer’s Room?

No, it is not fair to all the people who wish to get into the Artist Alley for someone to double book. Also, Fan Art is Not Allowed in the Dealer’s room. If you sell only original art, and feel that you could make enough selling in the Dealer’s room, you are welcome to try to get a booth there. However, if you sell even one piece of Fan Art, you belong in the Artist Alley.

How much does it cost to register for a table?

Regular (6 ft) Table Only – $85.00
Half (3 ft) Table Only – $50.00
Artist Convention Registration – $40.00 (per registration only)

Does that price include convention registration?

Convention registrations are not included in the price of an Artist Alley table and must be purchased separately.

Can I purchase my convention registration at the same time I purchase my Artist Alley table?

Yes, you can pay for both at the same time, and for 2014 you may purchase as many extra Artist convention registrations as you need for your group at the same discounted rate.

Can I still get the special rate for an Artist Convention Badge after I’ve paid for my table?

No, you cannot get the special rate once you have filled out and paid for your table. You get ONE CHANCE to buy Artist Convention badges at the special rate, and that is when you purchase your table.
NO EXCEPTIONS

If I am not coming for the whole weekend can I still get a table?

No, tables are sold on a weekend basis, not per day. If you do not check in by specified time on Friday, then you forfeit your table without refund. And it can be sold to someone on the waiting list.

Should I sign up as a Solo Artist, Studio or a Group?

Read the three definitions below and pick the one that best describes your situation. If you are a Solo Artist or Studio and wish to sell art for an Artist who will not be there—and you have their written permission—sign up as a Group.

A Solo Artist is an individual artist who creates and sells their own artwork. A Solo Artist would be listed in the program guide by name (or alias) or a business name (or Studio) if they have one.
A Studio is a group of Artists who either collaborate to create artwork, or have formed a business together under a unique name to create art. A Studio would be listed under one name, no matter how many artists are involved.
A Group is made up of Individual Artists who have gotten together to share a table for the weekend. They can be listed individually, and are allowed to sell each others art.

Can I leave my things at my table when I leave for the evening?

Yes, you can leave your displays/set up at your table, it is a secured room. However, AnimeNEXT will not be responsible for lost or stolen items, so please take cash-boxes and other valuable items with you.

If I leave something in the AA room, will I be able to access it after the room is closed?

No! Once the Artist Alley has been locked for the night, no-one, staff or otherwise is allowed inside. Please make sure to take any personal items with you once you leave for the evening.

I and several friends are planning to share a table, is this all right?

If you wish to share your table with another artist or a group of artists, then you must sign up as a Group. This will then allow you to sell each other’s art during the weekend and be listed individually in the program guide.

If a studio-mate and I register for separate tables as solo artists, are we allowed to have any of our “studio” art for sale? Is any kind of overlap allowed (ie, can we both sell prints of the same pieces at our individual tables)?

No, if you register as a solo artist, then it’s got to be your work, and your work alone. If you want to display each others work, or collaborations, then you need to register as a studio—and will be limited to one table. Otherwise it’s just an attempt to get around the table limits, which is against the rules.

Can I sell another Artist’s artwork at my table if they are unable to attend?

If you signed up as a solo artist, you are only allowed to sell your own artwork. However, if you sign up as a studio or group, any of the studio/group’s art can be sold, even if some of the group can not attend.

What if an artist I am sharing a table with breaks a rule? And is asked to leave?

If the table has been purchased by a group or studio, then EVERYONE in the group will be impacted by any rule breaking. The person who purchased the table for the group is also the spokesperson for the group, so if you decided to share your table, you must make sure that your tablemates are following the rules. If the table must be closed, then everyone must pack up and leave. Please remember that any artists who make arrangements to share tables do so outside of AN Artist Alley Staff authority, therefore in such a case individuals can not be punished separately. In other words, whoever bought the table, is responsible for the table–share tables wisely and with caution.

What if I purchased a 3-foot section of a table and the other person at the table breaks a rule? And is asked to leave?

In this case, you are only responsible for your half of the table, and will not be affected by the other artists’ actions.

Can I have helpers at my table? Am I limited to a certain number of helpers?

Yes, you can have helpers at your table. You are allowed 1 helper for every 3ft you have purchased so at most you can have 2. Studios and groups can request to have more people but no guarantees All helpers must have an Artist Alley badge in order to get into the Artist Alley during set up and closing hours. And anyone who is sitting at a table without an Artist Alley badge will be asked to leave.

What is an Artist Alley badge, and how do I get one?

An Artist Alley badge Or an Artist Convention Badge is a version of the normal Attendee badge given to artists and their helpers in order to have access to the Artist Alley during set up and closing times. You will receive badges when you check into the Artist Alley. Please remember to request the full number of badges you will need for your table when you are filling out your Artist Alley registration form. This bade acts as your badge for the full convention as well as Artist Alley.

If I have an Artist Alley Badge, do I still need a Convention Badge/membership?

The Artist Alley/Artist badge serves as your badge for the full convention. (see previous entry) .  this is special price con badge and in the event that you get a normal badge before you check in you may switch it out for the physical AA badge. If you miss your opportunity to get it at the special price you must pay the normal rate for the weekend badge NO EXCEPTIONS

What size are the AnimeNext Artists’ Alley tables?

Our Artists’ Alley tables are approximately 6ft long by 30 inches wide.

Can I hang things on the Wall or Curtain Dividers?

Some tables will have wall space behind them; others have curtains; others are free-standing. DO NOT hang anything on the walls or curtains. Please come prepared with sturdy displays for your artwork. All displays must be able to fit ON your table

Is there a height or other limits on displays or table set-ups?

There is a height limit of 8 ft off the floor for displays (the height of the table is included in this). If you use the 14-inch cube deisplays it is equal to about 4 high. All table set-ups/displays must be sturdy and only occupy your own tabletop space. At no time are Free Standing Displays allowed to be set up in Front or to the Side of a table. All Displays are to be On TOP of your table or behind your table. If a display falls down, or is deemed by Con staff to be unsafe, you will be asked to take it down.

Do Artists’ Alley tables have access to electrical outlets?

Electricity is available through the GSEC on a per day or per weekend basis. If you are interested in purchasing electricity for the weekend, please e-mail the Artist Alley staff for the current price listing. On the Letter of Intent please indicate whether or not you will NEED electricity as this will affect your placement.

Will Artists have time to set up and break down their tables?

Artists will be provided with set up time on Thursday night, as well an an hour each morning and evening to set up and break down. Please remember that only those with Artist Alley badges will be allowed in the Artist Alley during these times. The only exceptions are set up Thursday and breakdown Sunday, family or friends without badges may help you during those times but must be accompanied by someone with a badge when entering the alley.

I have friends in the Artists’ Alley—can my table be next to theirs?

Group seating requests can be made on the final form when you pay for your table. Please keep in mind that the location request must come from both artists.

Can I sell food at my table?

No food can be sold at Artists’ Alley tables.

Can I have a raffle at my table?

Raffles are not allowed at the convention.